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Virginia PTAC seeking new counselors

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We’re hiring!

If you know someone knowledgeable about Federal or State procurement who is may be interested in seeking a full or part-time employment as a Procurement Counselor at George Mason University, please share these job announcements:

Full Time Procurement Counselor serving Central Virginia including the area from Roanoke through Harrisonburg, Charlottesville through Fredericksburg and all the areas in between: https://jobs.gmu.edu/postings/48335

Part Time Procurement Counselor (with benefits) serving Northern Virginia from our Fairfax office: https://jobs.gmu.edu/postings/48332

Posted in: Company News, Press Releases, Uncategorized

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Beware GovCon Predators

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This real looking website is actually a fake.

Please don’t be duped into giving away your login.gov password by a fraudulent website using phishing and website spoofing to make you believe you landed on the correct page. This one will be taken down but more will take its place so practice safe and sensible precautions such as:

  • Avoid clicking on links sent by someone you don’t know and/or weren’t expecting a message from;
  • Look for typos in emails and website addresses. sam-gov is NOT the same as sam.gov;
  • Don’t rely on a browser or search engine to give you the right website. Ads and clever page rank strategies can often push the illegitimate websites into the first search results you see;
  • Teach yourself about cybersecurity and attend our upcoming CMMC training to become savvy and recognize the tricks employed by these predators. Find the latest training by searching our events calendar: https://virginiaptac.ecenterdirect.com/events and use the key word CMMC in your search

Posted in: Uncategorized

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COVID-19 Impact and Resource Links

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Virginia PTAC is closely monitoring the novel coronavirus (COVID-19) and its impact on government contractors.  Our greatest concern is for the health, safety, and well-being of our clients and staff.  As a unit of George Mason University, we continue to comply with GMU’s operational directives, and that of the Commonwealth of Virginia. Our staff continues to serve clients remotely but if you have questions, please visit our guidance regarding operational impacts https://virginiaptac.org/faq/operational-impact-during-covid-19-pandemic/ for more guidance about counseling, training, and events.

To keep you apprised of resources and solicitations being distributed daily, we encourage you to follow our social media (top right corner of every virginiaptac.org webpage) and have established this link for government contractors impacted by COVID-19: https://virginiaptac.org/useful-link/covid-19-resources/. We will update this information regularly with the latest news during this difficult time. Please email ptac@gmu.edu if you are aware of a resource we haven’t posted.

When we resume normal operations and allow in-person appointments again, we will provide notification. Please stay safe, healthy, and keep us in the loop on how you are doing!

Sincerely,

Virginia PTAC Counselors and Staff

ptac@gmu.edu

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IMPORTANT MAS CONSOLIDATION NOTICE

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The long-awaited MAS Mass Mod for current GSA Schedule holders is scheduled to be released THIS Friday, January 31st. Below is a checklist of things to prepare yourself for Phase II of GSA’s Multiple Award Schedule (MAS) Consolidation:

  • Review GSA’s Available Offerings Attachment for information on where your currently awarded SINs will be mapped under the new MAS consolidated structure.
  • Ensure your SAM Registration has the appropriate NAICS codes lined up with your newly mapped MAS SINs.
  • Review the status of any outstanding SIN addition or deletion modifications. GSA is planning to have all SIN related modifications resolved prior to contractors accepting the upcoming Mass Mod.
  • If you are in the process of exercising an option for your current Schedule contract, please consult with your CO/CS prior to accepting the Mass Mod.
  • Review the MAS Mass Mod THOROUGHLY, making sure you take note of and respond to each clause that is required or pertinent to your company, as you MUST respond to every single one.
  • Work with your assigned GSA CO/CS to ensure completion of your SIN mapping once the MAS Mass Mod is accepted
  • All contractors will need to complete a SIP upload for GSA eLibrary and GSA Advantage! to reflect the new MAS SIN(s) within 30 days of acceptance.
  • Ensure all marketing material referencing to your GSA contract includes the new Schedule name, Schedule number, Large Category, Subcategory, and SIN structure.

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Eminent IT, LLC (Eminent) Experiences Rapid Growth with Multiple Federal Agencies with PTAC Services

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Eminent IT, LLC (Eminent) is a small 8(a) certified service-disabled veteran-owned business located in Crystal City, Virginia. The company uses agile to help businesses and government agencies build software, migrate to the cloud and leverage Artificial Intelligence/Machine Learning to streamline business operations. Eminent has been a client of the Virginia PTAC at George Mason University since F.Y. 2010 and has obtained contracts with U.S. Navy, U.S. Marine Corps, U.S. Army, U.S. Air Force, the Executive Office of the President, the Department of State, and the Department of Treasury to date. The PTAC assisted Isaac Barnes, President of Eminent IT with understanding marketing and business development in the federal market as a start-up business. The company has grown significantly due to the provision of government contracting services offered by the Virginia PTAC at George Mason University.

Posted in: Success Stories

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Battelle Need Small Businesses

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As part of the commitment to leveraging the small business
community throughout their organization, Battelle needs small business partners
to join their electronic-ordering databases, “PunchOut“ and “Coupa”!

Left Brain Professionals is partnering with Battelle due to their vast network to small businesses of all certifications –Veteran Owned, Woman Owned, 8(a) –throughout multiple industries.

Over the next few weeks, Battelle’s goal is to double their accepted suppliers in the spend categories of:

(1) Chemicals

(2) Computer and Information Technologies (CIT) peripherals

(3) Compressed Gas (4) Electronic Components

(5) Lab Supplies

(6) Life Science

(7) MRO

(8) Shipping

(9) Office Supplies. Suppliers, including resellers, are
welcome to apply. 

Both the PunchOut and Coupa applications utilize the cXML
data format, which is a requirement for all suppliers to meet. The data
interface for PunchOut is via PeopleSoft 9.0 and PeopleTools 8.50.27.

Additionally, all suppliers:

(1) must have active virus protection and email security
applied,

(2) be able to support both applications,

(3) have the ability to ship anywhere in the continental
United States (CONUS), including Alaska and Hawaii, and the US Territory of
Puerto Rico.

All purchase orders and all invoices must originate from
and be processed within the applications. An official request for proposal
(RFP) will be executed, by spend category, via the Scout program in the
upcoming weeks. Notice of the opening of the RFP will be sent to registered
parties only.

Companies interested in participating that meet the
capability requirements of both the PunchOut and Coupa applications are
encouraged to contact Left Brain Professionals’ project liaison at their earliest
convenience for a brief discussion prior to being included in any spend
category’s RFP distribution list.

Questions about the PunchOut and/or Coupa applications
should be communicated to Melissa Metzger for coordination of response.

Melissa Metzger, MAFM, at (614-556-4415) or melissa@leftbrainpro.com,

Posted in: Uncategorized

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It’s no joke. The Virginia Procurement Technical Assistance Program (PTAP) is becoming the Virginia Procurement Technical Assistance Center (PTAC)

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Our brand is changing in April 2019. Please be patient with us while we transition our brand and don’t forget to add ptac@gmu.edu to your safe sender list after March 29th 2019! See our FAQ for more details.

Posted in: Uncategorized

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Effective Oct. 26, you must be registered in SAM before you submit a federal bid, proposal or quote

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It’s official: If you intend to pursue a federal contract, your business must be registered in the System for Award Management (SAM) before you submit a bid, proposal, or quotation. The new rule that makes this clear goes into effect on October 26, 2018.

Any wiggle room that may have existed in the past has been eliminated. SAM registration is now imperative if you are interested in federal contracting.

It used to be that SAM registration was required before a contract could be awarded. The Federal Acquisition Regulation (FAR) at Subpart 4.1102(a) made that clear. But that requirement was always a bit ambiguous since another provision of the FAR (Subpart 52.204-8(d)) said that bidders and proponents had to complete the representations and certifications in SAM as a condition of making their offer. As a matter of practical interpretation, most federal contracting officers simply made sure that an offeror’s SAM registration was complete before awarding the offeror a contract.

That latitude goes away on October 26, 2018. On that date, FAR Subpart 4.1102 is officially amended to require all entities (i.e., vendors, including joint ventures) to be registered in SAM at the time they submit an offer (a bid or proposal) or submit a quotation to a federal agency. In essence, vendors who are not registered in SAM are ineligible to submit offers or quotes – effective October 26, 2018.

Keep in mind that the SAM registration process can take time to complete. If you’re planning to compete for a federal contract in the future, you should complete your SAM registration as far in advance as possible. And, if you are already registered in SAM, remember that your SAM registration must be renewed at least annually – and renewed whenever any part of your registration needs to be updated.

If you need help with your company’s SAM registration, feel free to request counseling with the Virginia Procurement Technical Assistance Program (Virginia PTAC). If you are an existing client and aren’t sure which counselor to reach out to, contact your local office for scheduling: https://virginiaptac.org/contact/.

If you are located outside of the state of Virginia, you can find the procurement technical assistance center (PTAC) nearest you at: http://www.aptac-us.org/contracting-assistance

Remember: There is never a fee to register in SAM as a government contractor. PTACs are available with no-cost help to get you through the process.

SAM is located at: https://sam.gov. But before beginning the SAM registration process, you must first take care of the following:

  1. Obtain a DUNS Number by registering your Legal Business Name and Physical Address with Dun & Bradstreet (D&B). If you don’t already have a DUNS Number, you can request a DUNS Number for FREE from D&B at: http://fedgov.dnb.com/webform
  2. Make sure you have a Taxpayer Identification Number (TIN) associated with the Legal Business Name registered with D&B. To obtain information from the IRS on how to obtain a TIN, visit: https://www.irs.gov/individuals/international-taxpayers/taxpayer-identification-numbers-tin
  3. Have your bank’s routing number handy, including your bank account number and your bank account type (i.e., checking or savings). You’ll need this information to set up Electronic Funds Transfer (EFT) in SAM. The federal government makes virtually all contract payments via EFT.
  4. The first time you log in to SAM.gov, you’ll be asked to create a login.gov user account (if you don’t already have one). Going forward, you will use your login.gov username and password every time you log in to SAM.gov. Existing SAM.gov usernames and passwords no longer work.

Article adapted courtesy of the Georgia Tech Procurement Assistance Center

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Department of Defense’s SBIR/STTR online training calendar – free 2018 webinars

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The Department of Defense’s SBIR/STTR Program Office has put together an on-line training program catalogue for small businesses for the year. Upcoming SBIR/STTR webinar topics are listed below, along with dates. More information on each title is found on the registration site. All are offered free of charge.
  • How to Use the DOD SBIR/STTR Submission Site / Important Proposal Considerations / Using SITIS – May 24, 2018
  • Managing Intellectual Property – Important Business Considerations for Commercialization – June 5, 2018
  • Understanding the Evaluation Process/What to Do with a Debrief – June 26, 2018
  • Working with Prime Contractors – July 17, 2018
  • The DOD Acquisition Process / Contracting – August 1, 2018
  • Commercialization Assistance Programs and Beyond Phase II Considerations – Sept. 4, 2018
  • Manufacturing / Working with MIBP – September 18, 2018
  • Testing and Evaluation – October 9, 2018
  • Phase III Process – How to Identify Non-SBIR – October 30, 2018

Posted in: Uncategorized, Upcoming Events

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CVE Special Alert – VIP Enhancement and 30-Day Suspension Notice

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Adapted from the announcement sent by CVE to PTAC counselors and of special interest to any CVE applicants or renewals now through late June 2018: VIP Enhancement and 30-Day Suspension Notice

1. On May 14, 2018, the U.S. Department of Veterans Affairs (VA), Office of Small and Disadvantaged Business Utilization (OSDBU), Center for Verification and Evaluation (CVE) began the rollout of the new Vendor Information Pages (VIP) to support the Vets First Verification Program. OSDBU and CVE are committed to improving customer service and the overall Verification experience. The enhanced VIP will enable OSDBU to manage all aspects of the Vets First Verification Program more effectively, and improve the online experience of Veterans.

2. On May 21, 2018, CVE will suspend incoming case applications to facilitate the transition to the new case VIP interface. The suspension of incoming cases will last for approximately thirty (30) days and include both new applications and reverifications. CVE will continue processing previously submitted applications during the suspension period. As such, any applicants (Veteran businesses) that desire to have their applications begin the verification process before the suspension start date, should strongly consider submitting their applications to VIP prior to May 21, 2018.

3. Major VIP enhancements include:

  • Single Sign-On login process – You must have a DS Logon (Veterans) or create an ID.me Account (Non-Veterans and Representatives) to access the re-designed VIP
    o Enrollment in the Defense Enrollment Eligibility Reporting System (DEERS) is required to obtain a DS Logon
    o DS Logon and ID.me account access instructions are attached DS Logon and ID.me Account Instructions
  • System for Award Management (SAM) registration and Data Universal Numbering System (DUNS) validation:
    o Automatic when the user inputs the DUNS
    o Elimination of Veteran frustration when submitting applications with incorrect DUNS or incomplete SAM registration
  • New user specific dashboard capabilities and Veteran process enhancements:
    o Easier to upload individual and business tax returns
    o Ability to upload or create resume
    o Easier to sign VA Form 0877
    o Ability to designate a representative to serve as proxy for only specific designated owners
    o Ability to track all verification application information in one unified location/view
    o Ability to submit and track the status of Help Tickets
    o New calendar capability to view appointments with Case Analysts
    o Ability to automatically request/receive ten-day extensions for most document requests (not including risk, status protest or cancellation related requests)
    o Application audit submission feature identifying outstanding tasks requiring completion prior to submission

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