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Attention Veteran Owned Small Businesses

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Please review the latest message from Small Business Administration (SBA) to Veteran-Owned Businesses and Stakeholders regarding the Veteran’s Administration (VA) Center for Verification and Evaluation Transfer (CVE) from VA to SBA:

Dear Veteran-Owned Businesses and Stakeholders,  

We are one month closer to the transfer of the Department of Veterans Affairs’ (VA) Center for Verification and Evaluation (CVE) to the SBA. Effective January 1, 2023, all functions of the CVE will be managed by the SBA.  

As we near the transfer date, please review the following scenarios and take the necessary steps to ensure a smooth transition: 

  1. If you are a self-certified SDVOSB and you are currently doing business with the government or you’re interested in pursuing work with the government in the near future, you will need to become certified in order to do business with the government once the transfer is effective on Jan. 1, 2023. Please consider getting certified through the VA now. Your VA certification will then transfer over to the SBA on Jan. 1, 2023. If not, you will have a one-year grace period after the transfer date to become certified through the SBA. Please start the VA process here: https://vetbiz.va.gov/vip/ 
    • Example: Linda runs a self-certified SDVOSB. Linda should consider getting certified now through the VA or otherwise she will need to become certified through the SBA after Jan. 1, 2023. She can keep her contract through the period of performance but if she wants to compete for sole source and set-aside contracts with the government in the future then she will need to be certified through the SBA.  
  2. If you are a VOSB or SDVOSB certified through the VA and your certification is within 120 days from expiration between now and December 2022, please recertify with the VA now before the transfer is complete. Follow instructions provided in reminder emails from the VA.  
    • Example: Stacey owns a VOSB, and her VA certification expires in December 2022. Stacey should follow the steps provided in the notification/reminder email from the VA and recertify through the VA now before the transfer. Her certification will then transfer over to the SBA effective Jan. 1, 2023.  
  3. If you are a VOSB or SDVOSB certified through the VA and you’re not up for recertification soon, no action is required. Your status will transfer to the SBA.  
    • Example: John owns a VOSB, and his business is certified through the VA through 2024. John’s certification status will transfer over to the SBA, and he does not need to take any steps at this time before the transfer.  

Lastly, please join us for the next public briefing on the CVE transfer which will take place during the Advisory Committee on Veterans Business Affairs on Thursday, June 2, 2022, at 9 a.m. ET. To join the meeting from your computer, go to https://bit.ly/JuneACVBA or dial-in by phone at 202-765-1264 and enter code 147 026 343#.  

Thank you, 

Larry 

Larry Stubblefield 

Associate Administrator 

Office of Veterans Business Development U.S. Small Business Administration

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In Memorium

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It is with heavy hearts that we make the PTAC community aware that Thomas (Tom) Miglas passed away on Friday May 6, 2022. Tom was a true hearted “PTACer” who was passionate about the program mission. He was loved and respected by his clients and colleagues. Tom worked for thirty-five years in the technology field holding various management positions after serving in the US Air Force. After moving to Virginia in 2004 to work for the Center for Innovative Technology PTAP, it was later taken over by George Mason University in October, 2005. In 2011, Tom became the Southern Region Director for the GMU PTAC, with responsibility for two regional offices. Also in 2011, he was first elected to the APTAC Board as Region 5 Director and served in that capacity until April 2019 serving as the voice of Region 5 PTACs and welcoming new members to the community. Tom retired from the Virginia PTAC at GMU in September of 2020. He will be sorely missed by his Virginia PTAC colleagues past and present along with the PTAC nation.

Services for Tom will be held Saturday, July 30, at 11AM at Sts. Peter and Paul Catholic Church in Palmyra, Virginia, More information will be made available on this updated page as the memorial service details are finalized.

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Attention All WOSB/EDWOSB Firms RE: Annual Attestation with SBA

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To remain eligible as an EDWOSB or WOSB, program participants must submit an annual attestation to SBA each year, per 13 CFR Part 127.400. If you have received a letter from SBA about your annual attestation, and you are able to navigate to their dashboard, you will be able to go through the process of attestation, these are the steps:


• At the dashboard select the link to your application which states you are “approved”

• Then, select from the options (not a drop down) update/change

• Then, select the update you are doing, “WOSB Annual Update One”

• Carefully answer the questions presented that show nothing has changed

• After the questions are answered you will be asked to attest that everything is correct, then submit   

• You will receive an email from SBA saying there has been a change to your certification, it is really vague, and you will be instructed to go to your dashboard again and access the letter from your documents saying you have successfully done your annual attestation. 

Save the document to a handy folder on your computer and/or print out if you prefer a hard copy.


As a reminder, 13 CFR Part 127.401 states, “Once certified, a WOSB or EDWOSB must notify SBA of any material changes that could affect its eligibility within 30 calendar days of any such change. Material change includes, but is not limited to, a change in the ownership, business structure, or management.”

PTAC Counselors are here to help you through this process if you do not feel comfortable navigating it on your own.

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One-on-one small business engagements set for May

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Small business professionals from across the Mission and Installation Contracting Command (MICC) as well as other agencies are teaming with the Washington D.C. Metro area PTACs to conduct one-on-one meetings with small businesses during a hybrid matchmaking event May 23 and 24. Read more here with MICC’s coverage of the event: https://www.army.mil/article/254505/ and signup before the April 29th priority deadline for matchmaking: https://virginiaptac.ecenterdirect.com/events/3325

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Using Color Reviews for Government Cost Proposals

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Article Submitted by OST Global Solutions

Cost proposals are often times the deciding factor in determining the winner – “It all comes down to price.” So why are cost volumes typically finished at the end of the proposal process and treated as an afterthought?

Click this link to watch the accompanying video: https://www.ostglobalsolutions.com/using-color-reviews-for-government-cost-proposals/.

Many companies treat cost proposals as an administrative task that requires no creativity. They figure out what they need to price, assemble the spreadsheet, and then cut and paste some language from other proposals to “justify” the numbers.

But this is a flawed way of thinking. Cost proposals present a great opportunity to convince the government that yours is the only realistic and reasonable pricing. There’s a lot of nuance when it comes to realism vs. reasonableness price evaluations that the Government performs, but we’re talking generalities here.

Cost proposals need to have win themes and ghost your competition by describing how you derive your rates. For example, is this a difficult market in which to find qualified job candidates? Are you paying people for specific and unusual skills that the government requires for this job? Do not assume that the person evaluating your proposal knows the ins and outs of the program. Spell it all out.

For cost volumes, there are many different creative ways to explaining different concepts to your government customer. But to succeed, you need more than one green team that’s happening towards the end of the whole proposal lifecycle. You must treat your cost like the technical volumes that follow the same lifecycle as your technical proposal.

OST likes to have a cost proposal pink team, a cost proposal red team, and a cost proposal gold team. Read aloud reviews can make sure the whole proposal to make sure it’s perfect. Cost people will notice your errors because they pay attention to detail.

My challenge to you: during your next proposal, think of your cost volume as a key piece of the proposal that you track and review thoroughly from the beginning of the process. Don’t put it off till the very end.

OST Global Solutions is a professional business development consulting firm and frequent guest instructor providing subject matter expertise to Virginia PTAC clients through interactive presentations. Please visit the Virginia PTAC training calendar to find the next free training seminar on developing cost proposals by using these tips to find the training you need: https://virginiaptac.org/resources/training-calendar-tips/

Virginia PTAC clients may also reach out directly to their Procurement Counselor for guidance. Not a client? Check to see if you are eligible to signup: https://virginiaptac.org/services/counseling/

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Virginia PTAC seeking new counselor

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We’re hiring!

If you know someone knowledgeable about Federal or State procurement who is may be interested in seeking a 32 hr per week (with benefits) employment as a Procurement Counselor at George Mason University, please share this job announcement:

Part Time Procurement Counselor serving Central Virginia based in our Fredericksburg office at UMW: https://jobs.gmu.edu/postings/52166

Responsibilities include:

Government Contracting Counseling

  • Ensure PTAC client’s SAM and Dynamic Small Business Search are thoroughly filled out to provide the best snapshot of the firms’ competencies;
  • Determine eligibility of firm’s ability to achieve socioeconomic certifications for HUBZone, 8(a) and WOSB/EDWOSB, Mentor Protégé and SDVOSB verification;
  • Advise PTAC clients about the advantages and disadvantages associated with teaming arrangements and the various regulations governing subcontracting and joint ventures;
  • Provide PTAC clients information about the government’s competition policies, contract types, procurement methods, and source selection processes;
  • Perform assessments of PTAC clients’ draft responses to government solicitations and provide recommendations to improve their chances of winning more government contracts and subcontracts;
  • Provide PTAC clients information about government procurement policies, rules, regulations and processes;
  • Provide PTAC clients recommended courses of action to resolve government solicitation, prime contract, subcontract, contract management, and/or performance issues; and
  • Maintain current, accurate and complete electronic records for all counseling sessions and administrative actions in support of the PTAC mission.

Business Training

  • Assist with the development of government contracting presentations, workshops and outreach events; and
  • Lead government contracting workshops and provide formal presentations to small businesses and external constituents within the PTAC’s service area.

Outreach

  • Establish and maintain relationships with government buyers and partners (incl. universities, economic development organizations, major prime contractors, State Procurement professionals, legislators, chambers of commerce, and other business groups).

Success Stories

  • Identify/write minimum of 1 success story per quarter drawing from counseling client’s contract awards or other achievements eligible as an official DLA reportable success story. Confirm content with Statewide Director, submit to client for their approval and signature on company letterhead per DLA requirements.

Posted in: Company News, Press Releases, Uncategorized

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Notice to all WOSB/EDWOSB firms with annual attestation due: Temporary Suspension of Annual Update Requirement

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To remain eligible as an EDWOSB or WOSB, program participants must submit an annual attestation to SBA each year, per 13 CFR Part 127.400. Currently, SBA is experiencing technical difficulties with the annual attestation process.

As an interim solution and to mitigate negative impact to firms, SBA is suspending annual attestation until 1 Mar 2022. SBA will notify firms when the issue has been resolved to allow participants to complete their annual attestation.

As a reminder, 13 CFR Part 127.401 states, “Once certified, a WOSB or EDWOSB must notify SBA of any material changes that could affect its eligibility within 30 calendar days of any such change. Material change includes, but is not limited to, a change in the ownership, business structure, or management.”

Currently, reporting material changes is fully available under beta.Certify.sba.gov and instructions are available within the beta.Certify Knowledgebase.

A participant’s failure to notify SBA of a material change may result in decertification and removal from SAM and DSBS (or any successor system) as a designated certified WOSB/EDWOSB concern. In addition, SBA may seek the imposition of penalties under §127.700.

Lastly, once we respond to a help ticket and move it to a closed status, we are unable to directly view any updated responses. If there is any follow-up question or concern, please create a new ticket and if needed please include the previous ticket’s Case Number for reference.


Best,  
Women-Owned Small Business Federal Contracting Program Office of Government Contracting & Business Development 
U.S. Small Business Administration 
https://beta.certify.sba.gov/help-csh/

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DLA NOTICE TO SUPPLIERS

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Topic: NOTICE TO SUPPLIERS NIST 800-171 ASSESSMENTS EXPORT-CONTROLLED TECH DATA

Notice to DLA Suppliers: Export-controlled technical information is Controlled Unclassified Information (CUI)/Controlled Technical Information (CTI). DLA suppliers seeking export-controlled technical data for DLA procurement opportunities must have a current National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171 cybersecurity assessment (i.e., not more than 3 years old unless a lesser time is specified in the solicitation) posted to the DoD Supplier Performance Risk System (SPRS) to be considered for award. DLA Suppliers who currently have an approved Enhanced Joint Certification (JCP) but have not posted their NIST SP 800-171 assessment to SPRS will not be able to access export-controlled technical data in DLA’s technical data repository after 16 August 2021. Instructions for posting an assessment on SPRS can be found at https://www.sprs.csd.disa.mil/. For additional information on NIST SP 800-171 assessments and other DoD requirements for safeguarding covered defense information please see DFARS Clause 252.204-7020 NIST SP 800-171 DoD Assessment Requirements. If you have any questions, please e-mail DLAJ344DataCustodian@dla.mil.  

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Notice to 8(a) Clients

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For 8(a) Participants that received the 1-year 8(a) program extension, their new program dates may not yet be reflected or updated in DSBS and SAM.gov.   

The SBA is aware of system issues transmitting updates between SBA and these systems.

If OSDBU’s or Contracting Officers are concerned about the 8(a) Participant’s program status, they should contact their SBA District Office to confirm the 8(a) Participant’s program status.

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WOSB Alert!

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Does your EIN Number begin with a 0?   When beginning your WOSB Application, you are asked to “Claim Your Business.”  You are asked to enter your EIN number; however, if your number begins with a zero, the system does not recognize your number and rejects it.  Please resubmit by omitting the zero, and you will be able to Claim your business and continue your application.

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